How to Remove Duplicate Contacts in Outlook 2016
Outlook 2016 is a popular emailing service that is part of the Microsoft Office subscription suite. It offers its users numerous features like contacts, web browsing, task manager, and so on. However, even this impeccable service can often falter, and create hurdles for its users. One such issue that Outlook 2016 customer have often come across is when all their contacts duplicate automatically. Not only does this takes up more space, it turns the system sluggish, and makes the emailing service harder. You can get in touch with experts at Microsoft Outlook Customer Support Number 1-800-449-1424 anytime for their help. On the other hand, you can read the rest of our blog and try troubleshooting the problem yourself.
Causes of Duplicate Contacts in Outlook 2016
Duplicate contacts in Outlook 2016 are an absolute pain in the neck for users. We have listed the common reasons behind this error, to help you avoid them in the future. We advise you to get help from Microsoft Outlook Customer Support Number 1-800-449-1424 in case your reason is entirely different from the ones discussed below.
Dragging Emails To The Contacts Folder: If you drag an email to the Contacts folder in Outlook 2016, it leads to the creation of a new contact automatically. This is a major cause leading to the creation of duplicate contact.
Same Person Has Access To Different Email Accounts: An alternative cause behind duplicate contact is the possibility of one user handling several email accounts under one name. Consequently, the same person gets a new contact for the different email address.
Synchronization of Contacts: For easy access across several platforms like social media (Facebook Messenger, LinkedIn, Twitter) and devices including your mobile, laptop, and so on people synchronize their contacts on Outlook 2016. This then leads to the creation of duplicate contacts.
Multiple Address Books: Most organizations believe in maintaining multiple address books on their Exchange Server. This leads to duplicate contacts being set up on an individual’s Outlook 2016.
Efficient Techniques of Removing Duplicate Contacts from Outlook 2016
Even though we are focusing on Outlook 2016, the ways and means that we discuss below will work for Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, and Outlook 365 as well. However, if your problem does not arise from one the above reasons, first call Microsoft Outlook Customer Support Number for expert’s opinion on these methods.
Method 1: Delete Contacts Individually (If It Is a Small Quantity)
If the number of duplicate contacts in your Contacts List is low, then you can opt for deleting them one at a time by hand.
STEP 1: Open Outlook, and click on the Contacts menu by clicking on the emphasized People icon at the bottom left corner of the Outlook 2016 screen.
STEP 2: Go to the Current View menu in the top horizontal search bar in Outlook 2016 and select the Phone icon.
Please note: You can likewise apply this technique to scan the contacts and uncover the duplicates.
STEP 3: Next, select all the duplicate contacts sequentially. You can do this easily by holding down the CTRL key and clicking on duplicate contacts one by one. Now you just need to press Delete. Voila! Mischief Managed.
Method 2: Import and Export Duplicate Contacts (if their quantity is significantly large)
If your list of duplicate contacts is reaching thousands in number, then deleting them one after the other will not only be tedious but an almost impossible task as well. No one has so much leisure time, and this becomes a very elaborate chore. For that reason, the preeminent method is to make use of the Outlook feature that allows you to exclude duplicates while exporting all the contacts to a new folder. Furthermore, you can import the new contacts to Outlook 2016 straight after exporting them. You can also approach Microsoft Outlook Customer Support Number for help in case you need help.
Follow These Steps Methodically To Export Your Contacts
STEP 1: Go to the People logo in the lower left corner in Outlook 2016 dialog box and click on it.
STEP 2: Under the My Contacts tab, right-click on Contacts and select the New Folder option from the drop-down menu.
STEP 3: Rename the new folder, and give it a name of your preference.
STEP 4: Under the original Contacts folder, click to expand the list. Using the CTRL+A command, select all the contacts. Now using your mouse, drag and drop the contacts to the New Folder you created.
Please note: When you move the contacts to the New Folder, the original folder come to be vacant.
STEP 5: Now under the Files menu, go to Import/Export option. It can be found under the Open and Export sub-menu.
STEP 6: When the Import and Export Wizard dialog box opens, select the “Export to a file” option, and then click on Next.
STEP 7: In the ensuing screen, choose Comma Separated Values and again click on Next.
STEP 8: On the subsequent window, select the New Folder that you created earlier, and clock on Next again.
STEP 9: Finally, save the exported file at a convenient location and click on the Finish button.
Steps to Import Contacts back to Outlook
STEP 1: Once again, open Outlook (if it is not already open), and under the File menu go to Import/Export option again. This is under the Open & Export sub-option.
STEP 2: When the wizard pops up, select the “Import from another program or file” option, and click on Next.
STEP 3: When the dialog box asks for it, browse for the location where you saved your exported contacts a while back. Now, the important step is to select the “Do not import duplicate items” checkbox under the Options menu and then click on Next, finally.
STEP 4: To sum up, choose the default Contacts folder as the target for importing the contacts and click the Finish button.
If you come across any issues during or subsequent to the importing and/or exporting process, contact Microsoft Outlook Customer Support Number without any delay. You will be able to get rid of any errors with the help of our experts.
Final Words
While there are numerous possible methods, available for eliminating duplicate contacts from Outlook 2016, we have discussed those that provide 100% precision and accuracy, all the while safeguarding your data. Hence, we suggest that you try one of the above means if the problem of duplicate data items is distressing you as well. Last but not least, you can always ask our certified technicians at Microsoft Outlook Customer Support Number for help, anytime. Furthermore, if you are encountering an error concerning any Microsoft product, you can get in touch with us. We also provide the following services:
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